Prepare your oral presentation
Instructions on preparing your slides for presentation are below. Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, the submitted manuscript will be published and archived in the conference proceedings on the SPIE Digital Library.
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
- All slides formatted for easy understanding of the information on each slide
- Explanations for each graph, picture, and table
- Media file(s) embedded in your primary presentation as a slide
- No automatic slide advance timings
Fonts
The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
Aspect ratio
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
Media files
As a precaution, bring all media files with to the meeting, even though you’ve embedded them in your slide presentation.
Presentation file types
All file types are accepted except LibreOffice, and there are no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed.
- PowerPoint for Windows
- PowerPoint for Mac
- Keynote (latest version)
- Adobe Reader for Mac
- Google Chrome for Mac
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
Upload your slide presentation
- Bring your presentation file on a USB device to the conference room to upload your slide presentation during a break, at least two hours before your session starts or the day before if you present in the first session of the day
- Speakers are not able to present using their own devices
- All conference rooms are equipped with a laptop, projector, screen, wireless microphone, and laser pointer
- If you need assistance with uploading your presentation, visit the Registration Desk
Present in person
- Bring a back-up copy of your presentation file and any media files to your session
- Arrive in the conference room at least 10 minutes prior to the start of your session
- Locate the session chair for your session and check in with them so they know you have arrived
- When it’s time to present, simply walk to the lectern and load, or open your pre-loaded presentation
- If the person before you left their slides open on the screen, close their file and locate and open your slide presentation
Audiovisual equipment in meeting rooms
- Apple MacBook - supports files created on either Mac or Windows
- LCD projection - 16:9 aspect ratio; 1920 x 1080 resolution
- Wireless microphone
- Audio connection from the laptop
- Laser pointer and slide advancer
Publication of your manuscript
- After your live presentation is finished, SPIE will publish your manuscript in the APRS conference proceedings on the SPIE Digital Library
- Authors must be authorized to provide a suitable publication license to SPIE; authors retain copyright of all scientific material.