APRS24 Policy
Agreement to hold harmless
Attendee agrees to release and hold harmless TASA and SPIE from any and all claims, demands, and causes of action arising out of or relating to your participation in the event you are registering to participate in and use of any associated facilities or hotels.
Be well agreement
You acknowledge that attending an event involves some risk of exposure to COVID-19 or other communicable diseases. You voluntarily assume this risk and agree not to hold SPIE or any of its affiliates liable for any illness you may contract. You also agree not to attend the event if you feel ill or have had recent exposure to a COVID-19 case.
TASA will provide hand sanitizer locations and disposable face masks upon request.
Anti-harassment policy
It is TASA policy that all employees, volunteers, and participants are entitled to respectful treatment. Any form of bullying, discrimination, harassment, sexual or otherwise, is unacceptable and will not be tolerated. This policy applies to all locations and situations where SPIE business is conducted and to all SPIE-related activities and events.
Attendee registration and admission policies
TASA and SPIE officially designated event management, in their sole discretion, reserves the right to accept or decline an individual's registration for an event. Further, event management reserves the right to prohibit entry of or to remove any individual whether registered or not, be they attendees, exhibitors, representatives, or vendors, whose conduct is not in keeping with the character and purpose of the event. Without limiting the foregoing, event management reserves the right to remove or refuse entry to anyone who has registered or gained access under false pretenses, provided false information, or for any other reason whatsoever that they deem is cause under the circumstances.
Capture and use of a person's image
By registering for APRS 2024, you grant full permission to TASA and SPIE to capture, store, use, and/or reproduce your image or likeness, including incidental capture of any individuals in your household or workplace, by any audio and/or visual recording technique and create derivative works of these images and recordings in any TASA and SPIE media now known or later developed, for any legitimate TASA and SPIE purpose. By registering for APRS 2024, you waive any right to inspect or approve the use of the images or recordings or of any written copy. You also waive any right to royalties or other compensation arising from or related to the use of the images, recordings, or materials. By registering, you release, defend, indemnify, and hold harmless TASA and SPIE from and against any claims, damages, or liability arising from or related to the use of the images, recordings, or materials, including but not limited to claims of defamation, invasion of privacy, or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion, or use in composite form that may occur or be produced in taking, processing, reduction, or production of the finished product, its publication or distribution.
Code of conduct
TASA and SPIE are committed to providing a harassment- and discrimination-free experience for everyone at our events, an experience that embraces the richness of diversity where participants may exchange ideas, learn, network, and socialize in the company of colleagues in an environment of mutual respect.
Identification requirement
To verify registered participants and provide a measure of security, TASA and SPIE will ask attendees to present a government-issued photo identification at registration to collect registration materials. Individuals are not allowed to pick up badges for other attendees. Further, attendees may not have some other person participate in their place at any conference-related activity. Such other individuals will be required to register on their own behalf to participate.
Laser-pointer safety policy
APRS 2024 is subject to the applicable laser safety rules and regulations of the host location. TASA supplies industry-standard presentation laser pointers for all conference and other meeting rooms. For safety reasons, TASA requests that presenters use provided laser pointers. The use of a personal laser pointer represents the user’s acceptance of liability for any damage or injuries to the presenter or others.
No smoking policy
Attendees will observe all non-smoking regulations that are publicly posted by the facilities used by the event.
Payment policy
Registrations must be fully paid before access to the conference is allowed.
TASA accepts credit card as VISA, MasterCard, JCB or UnionPay onsite only.
Recording policy
Conferences and poster sessions: audio and video recordings are prohibited without prior written consent of event management and the presenter. Individuals not complying with this policy will be asked to surrender their recording media and leave the conference room. Refusal to comply with such requests is grounds for expulsion from the event.
Unauthorized solicitation
Unauthorized solicitation is prohibited during the conference period. Any organization found to be distributing information or soliciting business in the aisles or other meeting rooms will be asked to leave immediately.
Unsecured items
Personal belongings should not be left unattended in meeting rooms or public areas. Unattended items are subject to removal by security. TASA and SPIE are not responsible for items left unattended.
Wireless internet service
At APRS2024, KEC provides wireless access for attendees. Properly secure your computer before accessing the public wireless network. TASA is not responsible for computer viruses or other kinds of computer damage.